Original Sacramental Registers from closed parishes are kept with care in the Diocesan Archives & Records Management Office. Information from sacraments celebrated and recorded more than eighty-five (85) years ago is available upon request without discrimination. A register falling within this time frame is accessible to the public if it is digitized, microfilmed, or a preservation copy. Click here for a listing of Registers Available to the Public. Original Sacramental Registers are not open for public examination in order to protect the original books from wear and ensure the privacy of records that are less than eighty-five (85) years old. Research in original books must be conducted by authorized Diocesan personnel.
A Sacramental Information Request Form must be completed for sacramental record searches conducted by the Diocese of Savannah Archives & Records Management Office. Because staff is limited, no sacramental information will be accepted over the phone or via e-mail and requests will take a minimum of 4-6 weeks. All requests must be accompanied with the valid proof of identity (a photo id with a signature) from the person requesting those records. A $25 administrative fee will be required for each sacrament that is requested. The office accepts cash, a cashier’s check, or money orders made payable to the Catholic Diocese of Savannah. Personal checks are discouraged. This is a non-refundable administrative fee and will still be charged in the event that no results are obtained. Fees may be waived at the discretion of the Director of Archives & Records or Chancellor.
For requests for sacramental information performed within the last 85 years, please complete a Sacramental Information Request Form and include a copy of a current id, the administrative fee, and any official records linking yourself with the individual whose sacramental information you are requesting (for example birth certificates, death certificates, school records, marriage licenses, etc.).
Because of the way the sacraments are recorded, we search for information by individual and sacrament. We are happy to provide this information upon request; however, we do not perform family tree or full genealogical line research.
The School Records Collection holds student transcripts, yearbooks, photographs, and other school administrative records which can provide useful clues while tracing family history from closed schools.
Genealogical requests for the information from student transcripts of closed schools may be made to the Diocesan Archives & Records Office using a Student Information Request form. A $25 administrative fee is required for this request. Limited directory information in accordance with 20 USC § 1232 (the student’s full name, date and place of birth, address, and dates of attendance) is available to relatives of the deceased student. Proof of identify is required for all requests. For student information requests after 1930, proof of death and proof of relationship to the student (usually a death certificate and birth certificate) must be provided. No portions or complete copies of student files are released without consent of the Director of Archives & Records, Chancellor, and/or Diocesan Attorney.
Photos and administrative records are available if the collection is processed. Please check our Collection Finding Aids to determine what records are open.